Cookie and privacy policy

This cookie and privacy policy ("policy") explains how Kaplent OÜ (registry code 16931404, e-mail info@thebarber.ee) ("we", "the controller") processes the personal data of visitors and clients of the website thebarber.ee ("website") and which cookies the website uses.

The website introduces the barbershop's services and allows appointment booking. By using the website, you agree to this policy. Regarding cookies, we ask for your consent separately, as described below.

• Company – Kaplent OÜ
• Registry code – 16931404
• E-mail – info@thebarber.ee

For any questions or requests concerning the processing of personal data, please contact us at the e-mail address above.

• Booking an appointment – name, phone number, e-mail address (through the booking system, which runs directly on the website)
• Contact form – name, e-mail address, the content of your message and any other information you submit through the form
• Newsletter sign-up – e-mail address (and, if needed, name)
• UK location waiting list – e-mail address
• Website usage data – data collected through cookies and similar technologies (see section 5), such as device and browser information, pages visited and your behaviour on the website

The website does not currently collect payment data (card or bank details), as payment takes place on site.

Managing bookings and providing the service

Name, phone, e-mail

Performance of a contract (GDPR art 6(1)(b))

Responding to contact requests

Name, e-mail, message content

Legitimate interest in responding to requests (GDPR art 6(1)(f))

Sending the newsletter

E-mail, name

Consent (GDPR art 6(1)(a))

Notifying about the opening of the UK location

E-mail

Consent (GDPR art 6(1)(a))

Website usage analytics (Google Analytics)

Usage data, cookies

Consent (GDPR art 6(1)(a))

Marketing and ad targeting (Meta Pixel, Google Ads)

Usage data, cookies

Consent (GDPR art 6(1)(a))

The website uses cookies and similar technologies (such as pixels) so that the website works correctly, to understand how the website is used, and for marketing purposes.

• Strictly necessary cookies – required for the core functions of the website (such as the booking system, remembering your language choice). These do not require consent.
• Analytics cookies (Google Analytics) – help us understand how visitors use the website so we can improve the service.
• Marketing cookies (Meta Pixel, Google Ads) – used for ad targeting and measuring the results of advertising.

Consent. We use analytics and marketing cookies only with your prior consent, which we ask for through the cookie notice shown when you visit the website. You can choose to accept all cookies or only the strictly necessary ones.

• Booking system – runs directly on the website; booking details (name, phone, e-mail) are stored in the website's own database and are visible only to the service provider.
• Google Analytics – (Google Ireland Limited / Google LLC) – website usage statistics
• Meta Pixel – (Meta Platforms Ireland Limited) – ad targeting and measurement
• Google Ads – (Google Ireland Limited / Google LLC) – ad targeting and measurement

These providers may also process data outside the European Union, including in the United States. In such cases we rely on the safeguards those providers have in place, such as the standard contractual clauses (SCC) approved by the European Commission. More information is available in the privacy terms of the respective providers (Google, Meta).

• Contact details connected to a booking (name, phone, e-mail) are kept for as long as necessary to provide the service and resolve possible claims, but no longer than 2 years from the last contact, unless the law requires a longer period (for example for accounting documents).
• Newsletter and UK waiting list data are kept until you withdraw your consent.
• Data collected through analytics and marketing cookies is retained according to Google's and Meta's own retention periods, which you can partly influence in the settings of their platforms.

Under the GDPR you have the right to:

• receive information about which personal data we process about you;
• request access to your data and copies of it;
• request the correction of inaccurate data;
• request the deletion of your data where there is no legal basis to keep it;
• restrict the processing of your data in certain cases;
• object to processing based on legitimate interest;
• request the portability of your data;
• withdraw consent you have previously given at any time (this does not affect the lawfulness of processing carried out before the withdrawal);
• file a complaint with the Estonian Data Protection Inspectorate (www.aki.ee) if you believe your data has been processed unlawfully.

To exercise your rights, contact us at info@thebarber.ee.

• Kaplent OÜ
• Registry code: 16931404
• E-mail: info@thebarber.ee

For questions, requests or complaints regarding this policy or the processing of your personal data, please contact us using the details above.